The Annual General Meeting (AGM) for the Parent’s Advisory Committee (PAC) was held on 17 May, 2017. All of the PAC positions were up for election. If you are interested in running for a position, please send an email to firstname.lastname@example.org.
Each year the PAC decides on what special interest groups within the school receive the $25,000 of gaming funding.
Being on the PAC is a great way to be connected with what’s happening in the school and to be informed about any important curriculum changes being put forth by the provincial government. You can learn first hand how the new BC Ed Plan is going to affect your child. It is also a good way to get to know the wonderful staff and Administration at DSS and see how hard they work to make our school such a great place of learning.
Realistically, the time commitment to be on the executive is not much more than attending 8 meetings throughout the school year. Executive business is carried out by email, when necessary. There is no separate Executive meeting. All the meetings are run according to Robert’s Rules of Order and take between 1.5 – 2 hours, on the third Wednesday of the following months; September, October, November, January, February, March, April, and May.
The outgoing members will be on hand to assist the newly elected members with their respective roles. Please think seriously about attending the AGM (May 17th – 7pm in Library). If you are interested in a position, please email the PAC Exec at email@example.com .
Further information regarding each position is listed below.
Description of PAC Positions
The Chair leads the Executive and is the first point of contact for the PAC Exec. Each month the Chair:
- Creates the meeting agenda
- Chairs the monthly General meeting
- Signing officer with the bank
The Vice Chair is available to assist the Chair in any capacity and may be called on to Chair the General Monthly meeting if the Chair is not available.
The Treasurer is responsible for the payment of budgeted items back to the school. This position is not as time consuming as an Elementary school Treasurer as there is no fundraising component. This position also liaises with the Dry Grad treasurer for their event.
The secretary takes the minutes at each General monthly meeting. It is important that the secretary is available to attend each meeting in the coming school year. The meeting minutes do not contain a full account of all the discussions at the meeting. They are to capture the motions and decisions that were made for future reference. The minutes can be taken by hand or on a laptop during the meeting. The secretary requires a working knowledge of Microsoft Word (or similar software) as the minutes are stored electronically on the PAC website
The District PAC (DPAC) representative attends an additional monthly meeting held at various locations within the Delta School District. Various educational issues are discussed and presented at these meetings from new district programs to budget planning.
The Emergency Prep representative works within the school district guidelines to acquire and maintain emergency prep supplies for the school.
The Communications representative monitors the DSS PAC email accounts. This position is also responsible for updating the PAC website. The website is hosted on a WordPress platform which easily allows non-technical individuals to make changes to the content of the website. Previous experience with WordPress would be advantageous but not necessary as the skills can be learned in 1-2 hours.